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Programme schedule

Find out about how the Ambassadors programme will be structured and scheduled


Contents

All activities of the Ambassadors programme will take place online. Any in-person celebratory or team building meetings will be designed to be as accessible as possible and accommodating to the responsibilities of our Ambassadors.

Technology

We will use a number of online technologies to work efficiently, transparently and reproducibly. Many of these solutions will provide you with transferable skills which you will be able to incorporate into your own research workflow. Training and support will be provided to ensure all Ambassadors are comfortable working in this way.

Regular meeting calls will take place on MS Teams. For quick messaging we will also use Slack.

We will use hackmd.io to write collaborative notes during the call. You will need a GitHub account to use hackmd. Feel free to take a look at the notes from our previous meetings.

We will use the WIN GitLab instance to write documentation and manage project work. You will require a WIN IT account to access GitLab.

We may use padlet for creative exercises.

Group meetings structure

First weeks

During the first month of the programme you will participate in workshops to help you work with git and GitLab, understand more about the value and practices of open science, and learn how to use the Open WIN tools.

Weeks 5-8

Once you are familiar with the Open WIN infrastructure and working on GitLab, you will be encouraged to decide which tool(s) you would like to work on and develop further. You may also have ideas about which other projects you would like to take on or contribute to. We will allocate individual as well as group projects for you to work on during the rest of the programme, based on interests, preferences and what is needed by the wider community.

Rest of the year

Our regular calls will be 30-60 minutes long; initially on a weekly basis and every other week later in the year.

These calls will mostly be used for updates on ongoing projects, including discussions, questions, opinions, brainstorming, support, guidance, feedback, etc. Occasionally we might also use the time for co-working on specific tasks and issues.

You may choose to contribute outside of this time, or arrange co-working times with other ambassadors which better suite your schedules.

Launch and close meetings

In January 2024 you will join the Ambassadors of previous years for a formal introduction to the Open WIN (delivered by the Open WIN Steering Group, hear the results of our programme evaluation and share your expectations and wishes for the year ahead. These activities will be held at a College in January 2024, in an informal environment where we can celebrate each others success and contributions.

Schedule

Below is a guideline schedule of activities for the 2024 cohort. Calendar invitations for each meeting will be sent to all Ambassadors.

We recognise that these activities will sit alongside your usual commitments. We will endeavour to be responsive to your work schedule.

CallDateTimeTopic
1Tuesday 28th November 202309:30 - 11:00intro to the programme
2-5Tuesdays December 202309:30 - 10:30git and gitlab, tools, demos, etc.
6-10Tuesdays January-February 202409:30 - 10:30setting up projects, planning, training, policy, incentives, etc.
throughout 2024Tuesdays 202409:30 - 10:30working on projects, updates, co-working
end 2024a Tuesday in November / December 202409:30 - 11:00close out and feedback