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Roadmap

Short, medium and long term milestones as we work towards our goals


Project milestones

There are a number of significant turning points or events which will move the Open WIN Community project forwards. We have listed below the larger milestones we have currently prioritised to move the project forwards. You are welcome to read through the whole list (🤯) or jump straight to any that interest you.

Short term

Milestone 1: Complete Open Leadership community documents

Description

These documents have been devised as part of the Mozilla Open Leadership Framework. They are intended to support the planning and execution of any project which seeks community involvement and intends to promote the values of open and transparent leadership.

Status

Complete 🥳

Tasks completed

Due date

End of August 2020

Milestone 2: Soft launch of the community repository

Description

Open this repository up to a small group of individuals for feedback and bug reporting

Status

Work in progress

Tasks completed

  • Identify testers
  • Set aims and scope for review
  • Receive feedback
  • Devise plan to action feedback

Due date

1st September 2020, in time for feedback to be incorporated into presentation for Wellcome Reproducibility meeting 9th-11th September

Milestone 3: External presentation of community program

Description

Present the work of the WIN Open Neuroimaging Project and plans for the community and ambassador program at the Wellcome meeting. Collect feedback and incorporate into Internal launched

Status

Work in progresses

Tasks completed

  • Submit abstract
  • Prepare talk (10 minutes)
  • Collect feedback on how to present Mozilla framework and other identified gaps in the project

Due date

Talk being recorded 26th August.

Milestone 4: Launch the Community

Description

Present the work of the WIN Open Neuroimaging Project, this repository and plans for community engagement at WIN Wednesday Seminar. Invite identified potential community members to attend

Status

Complete

Tasks completed

Due date

16th September 2020

Milestone 5: Launch, close and analyse WIN Open Research Survey 2020

Description

Modify and repeat 2019 survey.

Status

Complete

Tasks completed

  • Define question set. Keep as much of original as possible, with framing for new infrastructure and measures of community engagement.
  • Liaise with WIN Core Team for dissemination
  • Plan and code for analysis
  • Write report for External Advisor Board

Due date

Launch 1st October 2020; Close 30th October 2020 (TBC); Analyse and report 7th November

Milestone 6: First community hack day

Description

Hold first co-working documentation hack day. Involve soft launch researchers and other interested parties in designing programming and evaluation.

Status

Complete

Tasks completed

  • Complete Mozilla events exercise and review CSCCE resources
  • Draft program
  • Invite speakers and check availability
  • Set date
  • Technology choices
  • Full program
  • Communication to presenters and participants
  • Working notes documents
  • Presenters prepare talks and pitches for co-working
  • Identify evaluation criteria

Due date

3rd week of October 2020

Milestone 7: External Advisor Board meeting

Description

Visit of WIN External Advisor Board (EAB) to review progress of entire WIN. Involve community in reviewing/contributing to reports on infrastructure and community activities.

Status

Complete

Tasks completed

  • Collate data against for inclusion against project goals
  • Draft report
  • Finalise report

Due date

4th November 2020

Medium term

Milestone 8: Launch Ambassadors Program

Description

Create a small group of future leaders who are empowered to contribute to and drive forward the Open WIN project

Status

Work in progress

Tasks completed

  • Devise program aims and vision
  • Devise requirements for engagement
  • Devise benefits for engagement
  • Create program strategy
  • Create application materials and distribute
  • Create infrastructure for Ambassador calls (training materials, collaborative live document platform)
  • Create training program for Ambassadors

Due date

1st September 2020

Milestone 9: Plan for sustainability and growth of community

Description

How we will ensure there is continued growth and engagement within the community

Status

Work in progress

Tasks completed

  • Identify potential leaders
  • Devise regularity of future hack days (consider termly)
  • Devise communication strategy
  • Plan for departmental training events. Co-create re-usable materials.
  • Strategy for sustained recruitment of new community members with natural turn-over or grad students
  • Plan for outstanding policy decisions
  • New ways for community members to contribute? How can we keep delivering value to them? How can they keep delivering value to each other?
  • Long-term content creation ideas? Blog?

Due date

1st August 2022

Long term

Milestone 10: Incorporation of open practices and infrastructure use into WIN Graduate program

Status

Work in progress

Tasks completed

  • Create training modules for each infrastructure tool
  • Adopt and modify appropriate content from Ambassador training program

Due date

TBC

Milestone 11: Communication of open research outputs and access to resources for external researchers

Status

Work in progress

Tasks completed

  • Create mailing list for interested external to sign up for updates on new data

Due date

TBC


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